Enrollment

All school systems require documents upon admission. Your departing school should provide some of them. Below is a summary of what the Hawaii State Department of Education requires: (Source: Registering for School).

• Health Requirements
  • Physical Examination -- download Student Health Record Form 14 at above web site for physical exam by doctor in Hawaii or for Hawaii public school health nurse to complete form 14 based on physical exam documention on official out-of-state medical form
  • Immunizations - links to immunization information and general information on health requirements
  • Tuberculosis clearance test results must be within 12 months.
    
    
• Birth Certificate... original or certified copies.
  
  
• Proof of Current Address
  • Rental or mortgage document, current utility bill, notice of base housing assignment, or notarized statement of residence if living with relative.
    
    • Proof of Residence Introduction (general info)
    • Proof of Residence, Verification (discussion of acceptable documents)
    • Schools serving military housing
      
      
• Legal Documents
  • Power of Attorney if parents give another adult legal guardian rights
  • Court documents for custody
    
    
• Documents from Previous School
  • Individual Education Plan
  • Copy of Transcript
  • Latest report card with withdrawal grades).
    
    
• Special Needs Documents
  • Inhaler EpiPen consent form
    
    

At the time of enrollment, parents will be required to fill out a student emergency card (download Emergency Data Card worksheet).

Note: If required records are not immediately available at the time the child should enter school, the receiving school may enroll the child temporarily, pending receipt of records within a reasonable time, except otherwise required by law. Students shall present themselves for such tests as may be required. (DOE Reg 4150.1)

Registering for Kindergarten

Beginning with the 2006-07 school year:

• Children who are five years of age on or before August 1 of the school year will be placed in kindergarten.
  
  
• Children who are five years of age on or after August 2 and on or before December 31 of the school year will be placed in junior kindergarten.

Geographic Exceptions (GE)

Parents can apply to enroll their child in a school outside of the local school’s geographic area by completing a Geographic Exception (GE) form.

GE forms can be picked up at any public school but must be submitted to the student's home school NO LATER THAN MARCH 1 for the following school year.

While students qualifying under No Child Left Behind receive the highest priority, a school with more GE applicants than space available creates its own secondary priorities and may even select enrollees through a lottery. Contact your desired school for information about its process and priorities.

For more information go to http://doe.k12.hi.us/ge/.

After School Care (A+)

The DOE has contracted several service providers with low cost after school care. All latchkey children are eligible for the program that provides homework assistance, supervised play and a snack. Generally, after school care runs from 2:00 pm - 5:30 pm, but check with your child's school.

For more information see: Afterschool Plus Program (A+)

A Departure Checklist

Below is a suggested list of additional documents from your child's departing school that may be helpful to the educators at your child's new school in Hawaii.

Records:
	Copy of the cumulative folder
	Class schedule
	Test Scores -- Standardized, Writing, etc.
	Attendance and Tardy Record
Special Programs Records as Appropriate:
	English as a Second Language (ESL)
	At-Risk or other Action Plans for Classroom Modifications
Profile:
	Activities Records
	Writing Samples
	Other Work Samples or Performance Assessments
	Academic Recognition Awards and other accomplishments.